Sahiba Jain

Jhansi

Open to

Indore · Jhansi

Work style

Remote, On-site

Contact details — on requestProof of Work — on request

Experience

HR Executive

Maltar Services Pvt. Ltd. · Jun 2025 – Dec 2025

Not yet confirmed

Handled full-cycle recruitment across all departments, sourced candidates through LinkedIn Recruiter, Naukri, Indeed, Apna, and Shine, coordinated interview scheduling with hiring managers, managed offer negotiations and rollouts, and closed 8 to 12 hires per month without any recruiter support.
Grew company headcount from 100 to 160 plus employees in 6 months by owning the entire hiring pipeline from first sourcing call to Day 1 onboarding and orientation.
Managed the complete recruitment pipeline on Keka Hire and Total Hire ATS, tracked every candidate across stages, maintained recruitment tracker, and ensured no open position went without follow-up.
Maintained employee master data, attendance records, leave management, offer letters, appointment letters, and HR documentation for 160 plus employees on Kredily HRMS with zero discrepancies.
Coordinated monthly payroll inputs including attendance data, leave records, LOP, new joiner and exit details, and PF and ESIC coordination, submitted to finance before cut-off every month.
Planned and executed 10 plus engagement events in 6 months covering festival celebrations, monthly employee recognitions, farewell send-offs, an R&R ceremony, and a company-wide team event for 100 plus employees.
Ran induction and orientation sessions for 10 to 15 new joiners every month, coordinated with department heads for role-specific training schedules, and maintained training attendance and completion records

HR Executive

Engineer Sahab - IT and EdTech Verticals · May 2023 – Apr 2025

Not yet confirmed

Took the IT company's workforce from 5 to 25 employees over 2 years, handled full-cycle hiring, offer letters, appointment letters, onboarding documentation, and induction for every single hire from scratch.
Grew the education institute's enrolled student strength from 10 to 70 by managing structured counselling, onboarding, admissions documentation, and joining formalities end to end.
Built HR policies, SOPs, and a performance management and appraisal system from the ground up for both companies as neither had any HR framework, documentation, or process in place before joining.
Owned all HR operations solo across both verticals covering attendance, leave management, payroll inputs, PF and ESIC coordination, statutory compliance, employee records, and full HR documentation.
Brought in ClickUp and Jira to manage HR tasks, recruitment tracking, and internal workflow coordination across both companies, which reduced manual follow-ups and gave both verticals a process structure they could track and repeat.
Handled employee relations, grievance redressal, and conflict resolution as the single point of contact for both verticals, managed complete offboarding including exit interviews, clearance coordination, and full and final settlement processing.
Designed and ran employee engagement programs and training coordination sessions for both verticals, covering 25 plus employees across two companies, while managing all HR documentation and MIS reporting in parallel.

Skills 0 proven through work

Also works with

Shine Platform UsageEmployee SupportListening AttentivelyEmpathyProactive InitiativeResume ReviewCampus Recruitment Event CoordinationVendor CoordinationPersonalized Outreach MessagingJob Listing ManagementPresenting BenefitsFinding Customer NeedsClient CounselingPerformance Marketing PlanningSocial Media MarketingMarketing ManagementCommunication with ColleaguesTime and Attendance ManagementInterview Coordination with Hiring ManagersIndeed Platform UsageApna App UsageNaukri.com UsageJob Posting on LinkedInCandidate Sourcing via Social MediaStakeholder ManagementProcess ImprovementHR Policy DevelopmentPayroll SupportEmployee EngagementEmployee Onboarding CoordinationHiringHR Operations Administration

Proof of Work

Sahiba shares this with people who ask. You'll hear back either way.

Education

Master's, Human Resource Management

Prestige Institute of Management and Research, Indore · 2021 — 2023

Bachelor's, Business Administration

Prestige Institute of Management and Research, Indore · 2018 — 2021

Links

linkedin.com/in/sahibajain12

Contact details

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