archana negi

With nine years of experience as an Executive Assistant, I pride myself on my diligent and organized approach, ensuring every task is handled with accountability. I thrive in collaborative environments, dedicated to achieving mastery in my support functions and contributing to the team's overall success.

Open to

Noida Sector 62 · Hyderabad

Work style

remote, on-site

Availability

Available in 15 days

Identity verified by DigiLocker

Contact details — on requestProof of Work — on request

Experience

Executive Assistant

NMB Solutions Group · Feb 2021 – Dec 2023

Not yet confirmed

Manage MD calendars, schedule meetings, and coordinate internal and client appointments.
Prepare and maintain MIS reports, presentations, and business correspondence.
Handle domestic travel arrangements, including processing and accommodation.
Coordinate with vendors, procurement teams, and service providers for office infrastructure and IT requirements.
Assist in HR-related activities (onboarding, attendance, leave management).
Maintain office supplies, assets, and IT equipment inventory.
Organize company events, conferences, and client visits.
Manage expense reports, reimbursements, and petty cash handling.
Handle confidential documents, NDAs, and compliance paperwork.
Provide support in IT project documentation and scheduling when required.

Admin/office Executive

Dainik Bhaskar Jabalpur Group · Feb 2019 – Jul 2020

Not yet confirmed

Prepare & submission of daily Missing ads of Reports to the MD at head office by doing follow-up from the marketing team.
Prepare & management of daily business statement & assist in scheduling.
Assisted to the client for their query related to daily ads page positions, providing them download ads copies / size rate/ Certificates.
Personal assistant to the MD for their daily required assistance.
Payment reconciliation, settlement- Handling complete payment process, by doing follow-ups on mails /calls with client /parties for our pending dues payment.
Coordination between Finance team at Head office for client's payment reconciliation & Submission of client's monthly payment report / daily follow-up on payment report.
Handling management of admin petty cash /expenses.
Maintain contact data base/ filling system/records/ courier's.
Vender Management, office logistics/equipment maintenance, their purchase, timely renewal of insurance.
Client's interactions – Acted as a frontend for department, & signal point of contact to the internal & external marketing team for their communications & query.
Clients, coordination for their daily query regarding their published ads.
Management of official mail & phone calls.
Management & settlement of billing, Interaction with clients for their bills requirement & coordination with Head office for bills settlement.

Admin Assistant/Center coordinator

Orange Octopus · Apr 2018 – Jun 2018

Not yet confirmed

Assisting to Head of the company.
Generation of all Attendance sheets, movement sheets, records.
Customers handing for their enquiry & assist them for all process of enrollment.
Preparation of all IDs Cards Batches & other requirements.
Prepare calculation sheets of teacher's fees.
Records maintenance & preparation of admission forms, fee receipts & other necessary documents.
Play as a volunteer during the time of activity/prog.

Admin Associate/In charge

Elektrocom India · Sep 2017 – Feb 2018

Not yet confirmed

Maintaining all records of company's products.
Administration activities of cleaning, complaints, issues resolving, courier, faxes records & maintenance.
Customers queries handling & briefing them about the key features of products.
Handling online customers of India mart & Gmail by making calls & answering their products requirement.
Assisting in operation by follow-ups for requirement, arrangement of products parts.
Client's coordination for delivering & dispatching of goods.
Transport handling for product delivering by cabs & other transport.

Administrative Executive

NISG (National Institute for smart Govt.) · Aug 2015 – Mar 2016

Not yet confirmed

Handing, administration of front office & backend.
Transportation of Cabs management for all internal /external official clients & employees.
Maintenance of couriers, speed posts of incoming & outgoing documents, & their record system.
Maintain items of office logistics, stationeries stock, medical kit, issuance of stationeries & order placing for the required stock.
Handling office issues/complaints of related to electricity, cleaning, water RO, cafeteria and others.
Vender management by Preparing & settlement of all bills, ensure timely payments, & maintain their MIS record.
Arrangement of celebration of Deepawali, Christmas & other activities at office premises.
Arrangement of employee's monthly birthday celebration.
Design invitation pamphlets for cultural activities celebration at office.
Handled room's allocation for meeting & conferences.
Circulation, and follow-ups for confirmation of participation and provide them a protocol assistance by arranging their smooth entry for the meeting.
Assistance in other tasks- generating all request for all firewall port opening, making online form filing, getting approvals from HOD, NIC and communicated to the fire team for further action.
Managed a record of all leaves of PMU resources and sent their leaves record to the HR team every month.

Technical Assistant

Ministry of Commerce (DIPP) (under NISG) · Nov 2012 – Nov 2014

Not yet confirmed

Administration - Handled all admin related activities, requirements for day to days issues related to all require arrangements for PMU staff like, handled and managed stationeries, complaints logistics, making follow up for complaints etc.
Handled all PMU logistics in Udyog Bhawan and Lok Nayak Bhawan.
Support to PMU- Acted as a frontend for PMU and supported in their all daily activities and requirements.
Assisted APMs and Head PMU for generating notes and letters and getting all approvals from higher authority like HODs.
Supported to Head PMU- Fully supported to PMU Head in their TA DA arrangement, TA reimbursements, and assisted for other reimbursement activities.
Handled their all TA, DA arrangements and reimbursements.
Provided fully support to Head PMU in daily tasks and activities.
Supported to DIPP and section- Fully coordination provided to section in their all requirements in terms of required information /assistance & performance in daily basis.
Other arrangements- Create and managed a record system for all important and confidential documents, prepared a contact list of all partner Depts., and updated time to time, managed fill system and a scan record of all-important document/letters and managed all file list.
Provide support to section for all meeting -Circulation of all OMs, MOMs and other relevant documents to all stakeholders of banks, central and states partner depts.
Meeting Oms.

Executive Assistant

Ministry of Sports (PYKKA) · Nov 2010 – Aug 2011

Not yet confirmed

Administration handling, taking all dictations, letters/notes, bills, MoMs, meetings invites & all other relevant documents generation.
Provide full support to the Under Secretary in day to days office administrative & clerical activates.
Designed Performa of News Letters when required in coral Draw.
Follow ups for meeting invites acceptation, participation of confirmation, & required information.
Provide full coordination for making all arrangements for all meeting.
Circulation of all meeting invites, MoM, Agendas to the clients in all Depts. & State /Ministries & Depts.
File management and prepared a record system of all-important confidential papers/documents.
Performed additional task whenever required or assign by the other Project Managers & Dy.
Secretary.

Office Assistant cum Data Entry Operator

DG: Doordarshan through Bedi & Bedi Association · Jul 2009 – Jul 2010

Not yet confirmed

Assisted to the Section Officer, Assistants, UDC's for their daily official work related to accounts work, bills generation, salaries making, filing etc.
Taking dictations and drafting notes/letters/OMs & others.
Assisted in day to day operations of the section.
Travel tickets of Air fare booking, note generation & follow ups to the end of the closures.
Preparing clerical work on daily basis.

Computer Operator

M/s S. Verma & Co. a CA Firm · Jan 2009 – Jun 2009

Not yet confirmed

Administration handling, in manner of Visitors attending, courier management, incoming calls, copings, faxes handling, records maintaining, filings papers etc.
Handling accounts work, preparing balance sheets, bill generation, data compiling.
Patty cash management.
All typing, data feeding work, of letters/ notes. & other documents.
Regularly mails checking & a mails printouts provide to the manager.
Monitoring & maintaining a healthy & clean environment by instructing office boys for office cleaning, complaining, issues resolving etc.

Skills 0 proven through work

Also works with

Project ReviewResource AllocationStrategic PlanningMicrosoft 365 UsageWork Planning and PrioritizationCandidate Experience ManagementAccount ManagementTransportation ManagementTransaction ReconciliationTime and Attendance ManagementStakeholder ManagementVendor CoordinationFacilities ManagementData EntryGoogle Workspace UsageMicrosoft PowerPointMicrosoft WordCross-Departmental CoordinationOperations ManagementJob Board SourcingCandidate ScreeningInterview Coordination with Hiring ManagersHR Operations AdministrationClerical OperationsBusiness Information SummarizationData ValidationTabular Data Cleaning & ValidationData HandlingMicrosoft ExcelEmail Correspondence ManagementDocument FormattingAudio TranscriptionTyping ProficiencyMeeting FacilitationExecutive SupportInvoice ProcessingDaily Operational ReportingCandidate InterviewingHiringAppointment Scheduling Feature DevelopmentMeeting Scheduling

Proof of Work

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Education

High School Diploma, General Education

CBSE Delhi

Bachelor's Degree, Arts

Delhi University (Mata Sundri College)

Master's Degree, Political Science

Himachal Pradesh University

Master's Degree, Public Administration

IGNOU, Noida

Diploma, Multimedia

DISC Technologies Ltd.

Certificate, Stenography

YMCA

Certificate, Office Accountant cum Assistant

Bhartiya Vidya Bhawan

Contact details

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